Process for your PhD or MS Defense Date and Degree Approval at GFC
Dissertation/Thesis workshop and deadlines
A workshop is scheduled on the first of every month
at noon in the GSBS conference room. Contact Dr. Sophie Pina pina@uthscsa.edu if
you plan to attend to discuss required forms and instructions 2011 General Instructions for
electronic formatting of your dissertation/thesis.
Scheduling your Final Defense and required forms
To schedule your final defense for doctoral and masters,
submit:
i) Form 40 *with
original signatures. A faxed signature from
the outside member will be accepted.
ii) Submit 3 copies of abstract and Vita ( stapled
together) to Graduate Dean’s office
iii) A draft of your dissertation or thesis for
formatting review to Dr. Piña pina@uthscsa.edu
iv) Reserve a room with Room Scheduling
Writing your Electronic-Dissertation/Thesis
2011 General Instructions
Send a pdf of your draft dissertation or thesis to Dr. Sophie
Piña pina@uthscsa.edu for
formatting review approximately 2 weeks before your scheduled
date for final oral defense.
Steps to Degree Approval at Graduate Faculty Council
Submit the following items at least 5 days prior to the next
GFC meeting which is scheduled on the second Friday of each
month. If you have any questions, contact your program administrator
or Janice Stong in the Graduate Dean’s office.
i) Final pdf of dissertation/thesis approved for
formatting by Dr. Sophie Pina
ii) Form 41 (for
MS) or Form 43 (for
PhD) with original signatures.
iii) Approval Page with original signatures by
all faculty on Supervising Committee
Timelines to Graduation
Summer 2013 Graduation Timeline
Spring 2013 Graduation Timeline
Fall 2012 Graduation Timeline
Summer 2012 Graduation Timeline
Following Approval at Graduate Faculty Council
You will receive notification from your program administrator if you received degree approval at the GFC. You are required to submit your dissertation/thesis to the publishing company ProQuest/UMI for microfilming and electronic publishing/storage.
ProQuest/UMI Submission
The Proquest/UMI website also provides publishing guides regarding your options for traditional publishing verses open access publishing and registering for copyrights. There are fees associated with some of these additional options. Beginning September 27, 2010, there will be no fee for traditional publishing for theses and dissertations.
In the center box click on: Submit my Dissertation/thesis. The process is very straightforward. One important point to remember is when you are asked to type the title of your dissertation**Do not copy and paste, this must be typed out.
Binding of Dissertation
The form for binding of your dissertation can be obtained from your department COGS Assistant or Administrator. This form is required to be sent to the UTHSCSA library along with the number of copies you want bound. It is optional if you would like to print your dissertation on 20% cotton paper. If the department is going to pay for one or more copies, please get the required account information from your department administrator.
Note: The UTHSCSA Library will not make copies or print your dissertation/thesis.
Additional Graduation Forms for PhD or MS
If you have not done so, please submit the following graduation
forms to Janice Stong in the Graduate Dean’s Office:
1. Copyright Disclaimer form
2. Forwarding Address form
3. Library Copyright Permission
4. Survey of Earned Doctorates
